Last update: June 15, 2018

PRIVACY AND COOKIES POLICY

This is the Privacy and Cookies Policy (the “Policy”) for the NOMIS Foundation website (the “website”)”. The website is operated by or on behalf of NOMIS Foundation, Claridenstrasse 26, 8002 Zurich, Switzerland (“us”, “we”). We are committed to protecting your privacy and do not intend to collect information about you for any purposes other than those described in this Policy.

This Policy sets out details of:
• Personal data we collect about you
• Cookies and other technologies we use
• How we use your data
• Who we give your data to
• Where we store your data
• How we protect your data
• How long we keep your data
• Your rights
• Changes to this policy
• Contact us

Using the website you acknowledge you have read and understood this Policy.
For the purposes of Swiss data protection law, and where applicable, European Economic Area data protection law, (the “Data Protection Law”), we are the data controller.

Changes to this Policy

Any changes we make to this Policy will be [notified to you / posted on the Website] and, in relation to substantive changes, will be notified to you by e-mail.

Collection of Personal Data

Information you give to us

We collect your Personal Data when you give it to us. This includes the information you provide when you register for the use of the Website, by corresponding or communicating with us by phone, e-mail or otherwise, when you use the website to participate in discussions with other members or other communication functions, or when you complete surveys, provide feedback, submit a query or report a problem.
The information you give us may include but is not limited to your name, gender, title, work position, portrait image, address, e-mail address and phone number, scientific field and qualifications, employer, personal description and photograph, login and password details.

Other information we collect about you

We collect information about you through your use of the website including your device ID, your login information, browser type and version, operating system, IP address, time zone setting, browser plug-in types and versions, operating system and platform. Information about your use of the website may include details of the functions and areas you have used.

Processing Purposes

We use your personal data in the following ways:

Information you give to us

We will use this information to:
• administering your account with us;
• notifying you about changes to the website.
• ensure in our legitimate interests that content from the website is presented in the most effective manner for you and for your mobile device.
• provide you with the information and services that you request from us.
• to notify you about changes to the Terms of Use, this Privacy Notice and the features of our website; and
• to carry out our obligations and to enforce our rights under the Terms of Use of the website

Information we collect about you

We will use this information in our legitimate interests, where we have considered these are not overridden by your rights:
• to administer the website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
• to keep the website safe and secure, and to improve it.
• to allow you to participate in interactive features of the website.
• to manage your user account and to deliver the content of the website correctly to you;

Cookies

The App uses cookies which are text files placed on your computer to collect standard internet log information and visitor behavior information. These typically involve pieces of information or code that a website transfers to or accesses from your computer hard drive or mobile device to store and sometimes track information about you. Cookies and similar technologies enable you to be remembered when using that computer or device to interact with websites and online services and can be used to manage a range of features and content as well as storing searches and presenting personalised content.
The website uses cookies and similar technologies to distinguish you from other users to help us to provide you with a good experience.
Most web browsers automatically accept cookies and similar technologies, but if you prefer, you can change your browser to prevent that and your help screen or manual will tell you how to do this. We also give you information about how to disable cookies here [insert link to section. However, you may not be able to take full advantage of the website if you do so.
A number of cookies and similar technologies we use last only for the duration of your web session and expire when you close your browser. Others are used to remember you when you return to the website and will last for longer.
We use these cookies and other technologies on the basis that using them is in our legitimate interests (where we have considered that these are not overridden by your rights), and, in some cases, where required by law, where you have consented to their use.
Find out more in Annex to this Policy below.
Our websites may use Google Analytics or similar services. These applications are third party services which allow us to measure and analyse the use of our website. The provider of these services may be located in any country worldwide (in the case of Google Analytics which is operated by Google Inc. it is the U.S., www.google.com). The service provider uses permanent cookies for these applications. We will not disclose any personal data to the service provider (who will also not save any IP addresses). The service provider may, however, monitor the use of the website by the user and combine this data with data from other websites monitored by the same service provider which the user has visited and the servicer may use these findings for its own benefits (e.g. control of advertisement). The service provider knows the identity of the user who has registered with the service provider. In this case the processing of personal data will be the service provider’s responsibility and data shall be processed according to the data protection policies of the service provider. The service provider will provide data on the use of the website to us.

Recipients of Personal Data

We may disclose personal data:
• to any member of our NOMIS Network group and collaborators which includes our subsidiaries,, who support our processing of personal data under this Policy. To organisations who process your personal data on our behalf and in accordance with our instructions and the Data Protection Law. This includes in supporting the services we offer through the website, including those providing hosting services, providing fulfilment services, distributing any communications we send, supporting or updating marketing lists, facilitating feedback on our services and providing IT support services from time to time. These organisations (which may include third party suppliers, agents, sub-contractors and/or other companies in our group) will only use your information to the extent necessary to perform their support functions to recipients we are obliged to send your personal data to in order to comply with any court order, law or legal process, including responding to any government or regulatory request (but we shall inform you about such disclosure to the extent permitted by law).
Also, we will disclose your personal information to third parties If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of supply terms and other agreements with you; or to protect our rights, property, or safety of our other users.
We may use and disclose anonymized and/or aggregated information about you that does not identify you, without restriction, namely for analysis purposes and in order to compile statistics and carry out evaluations for improving the website.

Data Transfers Abroad

The data that we collect from you may be transferred to, and stored at, a destination outside of Switzerland or the European Economic Area (“EEA”) that may not be subject to equivalent Data Protection Law.
Where your information is transferred outside of Switzerland or the EEA, we will take all steps reasonably necessary to ensure that your data is subject to appropriate safeguards, such as relying on a recognised legal adequacy mechanism, and that it is treated securely and in accordance with this privacy policy. Further details are below.
We may transfer your personal information outside of Switzerland or the EEA:
• In order to store it.
• In order to enable us to provide goods or services to you and fulfil our contract with you. This includes order fulfilment, processing of payment details, and the provision of support services.
• Where we are legally required to do so.
• In order to facilitate the operation of our group of businesses, where it is in our legitimate interests and we have concluded these are not overridden by your rights.
We may transfer your personal information to the following countries outside the EEA:
United Kingdom

Communications via the website

The website allows users to communicate with one another in private and public forums. Any information that is disclosed in public areas becomes public information and you should exercise caution when using these and avoid posting any personal information

Personal Data Retention

We retain personal data for as long as you have an account with us in order to meet our contractual obligations to you or have provided previous consent to retain personal data to receive other information not related to the website. Also, content that you post via the website will remain available to other users for as long as they have accounts with us. We may, but are not obliged to, retain all data about your use of the website for up to six years after that to identify any issues and resolve any legal proceedings. We may also retain aggregate information beyond this time for research purposes and to help us develop and improve our services. You cannot be identified from aggregate information retained or used for these purposes.

How we protect your personal data

All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of the website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via mobile devices is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the website; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Your rights

You have the right under certain circumstances and subject to applicable Data Protection Law:
• to be provided with a copy of your personal data held by us;
• to request the rectification or erasure of your personal data held by us;
• to request that we restrict the processing of your personal data (while we verify or investigate your concerns with this information, for example);
• to object to the further processing of your personal data, including the right to object to marketing;
• to request that your provided personal data be moved to a third party.

If your request or concern is not satisfactorily resolved by us, you may approach your local data protection authority, (see http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.html ). The Information Commissioner is the supervisory authority in the UK and can provide further information about your rights and our obligations in relation to your personal data, as well as deal with any complaints that you have about our processing of your personal data.

Contact Information

To ask questions about this Privacy Notice or the Personal Data we hold about you, please contact us at: nomisnet@nomisfoundation.ch

Annex

We use cookies [and/or other similar technologies [, such as [tracking GIFs, web beacons pixel codes and in-app IDs] [, either alone or in combination with each other] [to create a unique device ID,].
We use the following types of cookies:[this is a standard list of e-commerce cookies but you should check and delete where appropriate]
• Strictly necessary cookies. These are cookies that are required for the operation of our website and under our terms with you. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services and then help the website remember that you are logged in.
• Functionality cookies. These are used to recognise you when you return to our website. This enables us, subject to your choices and preferences, to personalise our content, greet you by name and remember your preferences (for example, your choice of language or region).

Disabling cookies

The effect of disabling cookies depends on which cookies you disable but, in general, the website may not operate properly if all cookies are switched off. If you only disable third party cookies, you will not be prevented from making purchases on our [site/App]. If you disable all cookies, you will be unable to complete a purchase on our [site/App].
If you want to disable cookies on our site, you need to change your website browser settings to reject cookies. How you can do this will depend on the browser you use. Further details on how to disable cookies for the most popular browsers are set out below: –
For Microsoft Internet Explorer:
1. Choose the menu “tools” then “Internet Options”
2. Click on the “privacy” tab
3. Select the setting the appropriate setting
For Google Chrome:
1. Choose Settings> Advanced
2. Under “Privacy and security,” click “Content settings”.
3. Click “Cookies”
For Safari:
1. Choose Preferences > Privacy
2. Click on “Remove all Website Data”
For Mozilla firefox:
1. Choose the menu “tools” then “Options”
2. Click on the icon “privacy”
3. Find the menu “cookie” and select the relevant options
For Opera 6.0 and further:
1. Choose the menu Files”> “Preferences”
2. Privacy
Where you have not set your permissions, we may also separately prompt you regarding our use of cookies on the App.

Except for essential cookies, all cookies used on our site will expire in the periods described below.
The individual cookies we use on the website are:
● bp-activity-oldestpage. Test cookie. Tests whether the user browser accepts cookies. Expires at the end of the browser session.
● wordpress_test_cookie. Test cookie. Tests whether the user browser accepts cookies. Expires at the end of the browser session.
● wordpress_sec_{long_alphanumeric_string_unique_for_each_user}. Used to ensure that a user is logged in. Expires after 14 days.
● wordpress_sec_{long_alphanumeric_string_unique_for_each_user}. Used to ensure that a user is logged in. Expires after 14 days.
● wordpress_logged_in_{long_alphanumeric_string_unique_for_each_user}. Used to remember that a user is logged in. Expires after 14 days.
● wp-settings-{integer}. Stores the preference of the user. No stated expiry timeframe.
● wp-settings-time-{integer}. Stores the time the user stored his preferences. No stated expiry timeframe.

You can also exercise the rights listed above at any time by contacting us at contact@nomisfoundation.ch

Contact Information

To ask questions about this Privacy Notice or the Personal Data we hold about you, please contact us at: contact@nomisfoundation.ch

The NOMIS Foundation
Claridenstrasse 26
8002 Zurich, Switzerland
contact@nomisfoundation.ch